The use of smart assistants in the workplace is a trend that’s beginning to take off. Once used exclusively to automate and manage homes, smart assistants are increasingly seen as helpful in the workplace. As people become accustomed to controlling devices by voice at home, they expect to do the same thing at work with smart office assistants.
Smart assistants are devices loaded with software that you use to access information, perform tasks or control other devices. You can have a smart assistant on your computer or your phone, but most people use them through a smart speaker. Well-known brands include Alexa, Siri, Cortana and Google Assistant. New assistants are coming to the market that are specialized for business.
Smart assistants are starting to evolve to support you in your work world. The top brands can help you manage your day-to-day. Specialized smart assistants in the workplace are designed for business use and offer expanded features you can use at work.
If you see the benefits of voice assistants for business and you think you could use their help at work, consider these factors when choosing among options:
The benefits of voice assistants for businesses are similar to the benefits of using smart assistants at home. Smart office assistants and using voice assistants at work, however, put these devices to use in different ways.
For hands-free multitasking, using your smart office assistant to write and send texts and dial your phone for you can boost productivity. Some can also be used for small-business chatbots.
Juggling your schedule and fitting meetings in is much easier when you rely on a voice assistant. It can adjust your calendar and warn you about conflicts in real time. Coordinating employee schedules is also easier.
When you have your meetings set, smart office assistants can remind you a few minutes in advance. It’s easy to get immersed in a project and forget the time. Alarms that give you a heads-up so you can prepare help to eliminate that problem.
One of the ways to use smart assistants at work is to link them with other smart office devices to be more efficient in your small business energy consumption and to increase security. You can use them to program everything from your lights to your computer, and even your window shades and thermostat. They can also link with your smart security systems.
Just tell your smart office assistant what you need to get done today and also create to-do lists for your employees. It can then send the lists to your staff via text or email and can follow up as appropriate, keeping everyone on track.
Smart office assistants are handy in meetings, taking notes or capturing a full transcript. You can tell it the details of various to-do lists and then schedule tasks and follow-ups by group or by person.
One of the benefits of voice assistants is that they’re always ready to capture your thoughts and record notes. You can tell yours to remind you to pick up milk on the way home just as easily as you can tell it to make a flight reservation. Capture ideas on the spot as they come to you by simply speaking them aloud.
Part of the digital transformation at work involves technologies like smart office assistants that make work easier and more productive. Smart assistants in the workplace are smoothing communications and processes to make them more efficient. Add a side benefit: when connected to your smart office systems to optimize energy use, they can play a role in helping you stop wasting energy in your business.
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